The Studio OS for HIIT and bootcamp studios.
Challenge cohorts, sprint intakes, packed 6ams, and every dollar your studio touches — Xyzios tracks every cohort past the finish line and drafts the save notes, ready for your approval.
How do HIIT and bootcamp studios grow with Xyzios?
Bootcamps grow or stall on what happens after the program ends. Xyzios tracks every cohort from sign-up through the weeks after the finish line, flags the graduates going quiet while a membership offer still lands, and sets launch ad spend against the members who joined — so each intake compounds instead of resetting to zero.
Week six is a cliff, and the re-enrollment conversation has to happen before it.
A six-week program is a beautiful sales tool with a built-in ending. Everyone signs up with a start date and a finish date, and on the finish date the transformation photos go up and the group is glowing — and then there’s a gap. The next program starts in two weeks, or three, and in that gap people go back to their lives. Come back for the next intake? Some do. The ones who don’t never canceled anything; the program just ended, and so did they.
The Studio OS tracks every program cohort from sign-up through the finish line and into the weeks after it — who re-enrolled, who converted to an ongoing membership, and who simply stopped. It watches attendance in the final two weeks, because the graduate who is still at every session is the one most likely to continue if someone asks. The AI staff drafts the follow-up when an intro offer is in its final week, before the last session rather than after it, and the win-back for the member who goes quiet afterward — and puts them in your approvals.
Whether a program graduate counts as a converted intro or a lapsed one is the trap in intro offer conversion rate.
The pain
Cohorts that end and quietly take members with them. Intakes filled from ads you can’t trace. High-energy classes, high churn — and the growth math living in a spreadsheet.
What Xyzios does
Tracks every challenge cohort through to membership, watches members for the post-program fade, sets ad spend against the members who actually joined, and drafts the save notes for you.
What changes
The finish line becomes a conversion moment instead of a cliff, intakes get planned on your own numbers, and retention stops being a mystery.
Running on Mindbody or Mariana Tek? See exactly what Xyzios adds on top.
More members. More revenue. More growth.
Analytics only earn their keep when they change what you do next. Here is where the numbers point for HIIT and bootcamp studios.
Every intake is a cohort. Each challenge or six-week program is followed to membership, so you can compare January’s intake with September’s on the same math.
The week-six cliff is where the revenue goes. Attendance in the weeks after a program ends is watched member by member, and the save is drafted before the membership lapses.
Class fill by slot shows where the next intake fits, and the forecast, built from your own seasonality, shows what the next program has to deliver.
Recreations · demo data
The numbers that run HIIT and bootcamp studios — with their definitions.
Every number in the studio, on your definitions.
More than 250 numbers across ten departments, for one location or every location, over seven time windows. You decide what counts: whether a freeze is churn, whether a paid-in-full pass is a member, how long a lead has to convert.
The systems HIIT and bootcamp studios already run.
Nothing to rip out and nothing to migrate. Connect your booking platform and the core boards are live; every source after that adds its own numbers to the same boards.
Booking platformMindbodyMembers, memberships, classes, visits, intro offers and new accounts.
Booking platformMariana TekMembers, memberships, classes, visits, intro offers and new accounts, as they happen.
MarketingGoogleAd spend and leads, website traffic, your rating and reviews, and how people find you in local search.
MarketingMetaAd spend, leads and cost per lead, plus Instagram reach and engagement.
MoneyQuickBooks OnlineRevenue, expenses and net by month, so the boards stop at profit instead of sales.
MoneyFintaDeposits from your bank, including partner payouts that land weeks after the class.Logos identify each integration and belong to their owners. Xyzios is an independent product; it works with Mindbody and is an approved Mariana Tek integration.
The list is ready before you are.
Open the board and the work is already sorted: who is slipping and why, which intro offers are about to end, and the notes waiting for your approval. Nothing reaches a member without you.
- Each member judged against their own normal, not an average
- Drafts in your studio’s voice, sent from your studio’s own email
- Every dollar that comes back, logged and dated in the ledger
Recreation · demo data
The work Xyzios drafts for HIIT and bootcamp studios.
What HIIT and bootcamp studios ask first.
How do I convert challenge participants into members?
The window is the final week — before the finish line, not after it. Xyzios tracks every cohort member and shows who is still at every session in the final weeks, so the conversation happens while the momentum is still high; when the program is an intro offer in its last week, the follow-up is drafted, ready for your approval.
Does Xyzios replace my studio’s booking software?
No. Xyzios connects to the booking platform you already run and sits on top of it as the Studio OS. Your booking platform stays the system of record — scheduling, billing, and class management stay where they are.
Can Xyzios track retention after a challenge ends?
Yes. Every member is watched for the post-program fade — the pattern that precedes most cancellations — and save notes are drafted while there’s still time. Every save is counted to the dollar.
Which challenge graduates are most likely to become members?
Start before the finish line. The graduates most likely to convert are identifiable from attendance in the final weeks; Xyzios flags them so the conversation happens before the finish line, and then watches the new members through the post-program fade window.
Can Xyzios compare my intakes against each other?
Yes — each cohort's sign-ups, completion and conversion sit side by side, with cost per lead by channel and one cost per new member beside them, so you can see which offer and season actually built the membership base.
Where does Xyzios get its data for HIIT and bootcamp studios?
From the systems you already run. Your booking platform, Mindbody or Mariana Tek, supplies members, memberships, classes, visits, intro offers and new accounts. Google and Meta add ad spend and leads; Google reviews and your Business Profile add local search; website analytics and Instagram add traffic and reach; and QuickBooks Online or a bank feed adds the books. A source you have not connected is simply absent from the boards, never shown as zero.
Every number, one screen. The studio grows.
Every number, one screen·An AI staff that never stops·Nothing sends without you