Problems in. Finished work out.
Xyzios is the Studio OS for boutique fitness studios. It works with Mindbody and Mariana Tek, reads the numbers, and turns the three leaks every studio has — payments that fail quietly, members who fade quietly, leads that go cold quietly — into work that is ready for you: drafts that wait for your approval and one ranked call sheet, with every recovered dollar traced.
What does Xyzios actually fix?
Three leaks that cost a studio members and money without anyone noticing: leads nobody called, members who fade before they cancel, and membership payments that fail without a follow-up. For each, Xyzios finds the people, does the prep, and hands you work that is ready to approve. Nothing reaches a member without you.
Lead follow-up
One ranked daily call sheet, intro follow-ups drafted for your approval, and conversion counted honestly from lead to member.
How it works →RetentionMember retention
The fade spotted against each member’s own baseline, the save outreach drafted while there’s still a member to save.
How it works →RevenueFailed-payment recovery
Every failed membership payment spotted the day it happens, the follow-up drafted for your approval, every recovered dollar traced.
How it works →One member’s life, and the three moments that decide it.
A studio does not lose money in one place. It loses a little at the door, a little in month seven, and a little every time a card quietly stops working.
- Day 0A new account, no bookingA lead who raised a hand and stalled.Lead follow-up →
- Week 2An intro offer about to endThe steepest drop in the funnel.Lead follow-up →
- Months 1–6A member, coming three times a weekNothing to fix. The boards watch.
- Month 7Three visits a week becomes oneThe fade, weeks before the cancellation.Member retention →
- Any monthA card stops workingA member who wants to stay, and a miss nobody chased.Failed-payment recovery →
Start from the symptom.
| If this sounds familiar | What is happening | Start here |
|---|---|---|
| “We get leads, but I could not tell you how many became members.” | Follow-up depends on who remembers, and conversion is counted by feel. | Lead follow-up |
| “Intro offers sell well. Then people vanish.” | The drop between a first class and a second one, with nobody calling inside the window. | Lead follow-up |
| “Cancellations always surprise me.” | The member stopped coming weeks earlier. It was in the attendance data the whole time. | Member retention |
| “Churn is a number I see at month-end.” | Retention is being read as history instead of worked as a daily list. | Member retention |
| “Someone checks the declined payments when it is quiet.” | It is never quiet, so the miss ages until the member is gone. | Failed-payment recovery |
| “Jobs fall through the cracks between shifts.” | Nobody’s name is on the job, so it waits for whoever happens to notice it. | Tasks for your team |
| “I do not know which of these is my biggest problem.” | You need the numbers first. | The two-minute studio check |
Found for you. Drafted for you. Decided by you.
Attendance, membership status, intro offers and new accounts, from the booking platform you already run.
A ranked list, or a short note in your studio’s voice. Never a blast, never a discount on its own.
Approve, edit or reject. Approved messages send from your studio’s own email.
The ledger confirms a line only after a later check against your booking platform. Misses stay on the record.
The ledger under-claims on purpose: a recovery counts once at 21 days, a save for at most three months of dues, an intro conversion at $0. How the ledger counts →
By the size of your studio, what you teach, or what you run.
What owners ask first.
What problems does Xyzios solve for a fitness studio?
Three quiet leaks first: leads that go cold because nobody called, members who fade for weeks before they cancel, and membership payments that fail without a follow-up. Around those sit the boards that show every number in the studio and Ask Xyzi, which answers questions from your own data.
Does Xyzios send messages to my members on its own?
No. Every member-facing message is drafted and waits in one Approvals inbox. You read it, edit it if you like, and approve it; it then sends from your studio’s own email. New leads are never contacted by Xyzios at all — they go on a call sheet for your team.
Do I need all three solutions?
You get all three. There are no modules or tiers: every studio has the whole system at one price per location. Most owners start with whichever leak hurts most and find the other two within the first week.
How do I know any of this worked?
The Recovered Revenue Ledger. Every approved note opens a line, and a later check against your booking platform confirms it or expires it at $0. A recovered payment is recorded as collected, a save as retained for up to three months of dues, and an intro conversion as assisted at $0.
Which booking platforms does it work with?
Mindbody and Mariana Tek today, with more on the way. Your booking platform stays the system of record, and nothing is written back to it except what you tap or approve.
Three quiet leaks. One approval inbox.